Work Study


Students employed in Work-Study jobs earn money for their college costs through part-time employment in approved on-campus jobs or off-campus jobs at nonprofit and community service agencies. UCR also employs students who are not eligible for Work-Study in similar campus jobs and provides job listings for off-campus positions through our Career Center.

Federal Work-Study eligibility is based on financial need and the availability of funds for each award year.

Renewal awards are available to students with Federal Work-Study earnings in the previous award year.

When sufficient funds are available, it is sometimes possible to request replacement of a student loan with Work-Study.

To learn more about Work-Study and how to apply for it.


Connect with the Career Center 


  • The Work-Study Award
    • No, your total award amount is for the whole year. It can be earned unevenly throughout the award year.

    • Contact Financial Aid at (951) 827-3878 or if your Work-Study funds are about to run out. You could potentially receive an increase based on funding availability. Once you earn all of your Work-Study funds, notify your supervisor immediately for guidance. If you exceed your award amount, your employer will be billed at 100%.

    • No, your Work-Study award does not carry over to the next year.

    • If unused, the Work-Study award will be lost, and will not be offered in the future.

    • Your total award amount includes the Work-Study dollar amount, but the Work-Study award will not reduce the direct charges you still owe to UCR for tuition and fees. You will earn your Work-Study award as soon as you begin working.

    • No, a paycheck will be issued as you work your Work-Study job.

    • You must find a job, get hired, and then work in that position to earn your Work-Study award. You will be paid bi-weekly.

  • Work Hours and Pay
    • Payday is bi-weekly, as indicated on the payroll calendar. On-Campus Jobs: Speak with your employer regarding procedures and deadlines. Off-Campus Jobs: You will receive instructions during your Letter of Clearance (LOC) appointment.

    • Visit to access the Time & Attendance Reporting System (TARS).

    • Late timesheets will result in the employee being paid during the next payroll cycle.

    • You are allowed to work up to 20 hours per week.

    • You can use your Work-Study funds between the first day of fall quarter (September 19, 2016) through the last day of spring quarter (June 16, 2017). Work-Study funds are not available during the summer.

    • You are free to spend your earnings as you wish.

    • Both you and your immediate supervisor (employer) are responsible for tracking the hours worked, and for submitting your timesheets in a timely manner.

    • To determine your tax obligations (if any), visit

  • Work-Study Jobs
    • You may begin looking for a Work-Study position one week prior to the start of fall quarter.

    • Work-Study funds must be used between September 24,2018 and June 14, 2019. Work-Study funds are not available during the summer.

    • No, you are responsible for applying for and securing a Work-Study job. UCR does not place students in jobs.

    • All open positions are listed On UCR Handshake.

    • A Placement Form is used to “register” you for Work-Study. Visit UCR Handshake to print a Placement Form, and take it with you to the interview. One Placement Form must be completed and submitted to Financial Aid for each position you obtain.

    • A Letter of Clearance (LOC) is only required for off-campus jobs. Drop your completed Placement Form and job description in the HOSS drop box in the Student Services Building, or email as a PDF to  Business and Administrative Services (BAS) will contact you directly for a hiring appointment to complete your hiring paper work. The LOC will be emailed to your employer authorizing you to start working. This step can take up to 10 days.

    • Yes, each job description on UCR Handshake will provide details about the placement location.

    • You could potentially earn academic credit from your Work-Study job. The final determination is made by your academic department. To be considered, the job must be a meaningful learning experience, and it must be related to your coursework. For more information, visit Internships or connect with a Career Center counselor.

    • Begin your job search early by using UCR Handshake. Tailor your resume to the needs of a desired position. Before uploading it, bring your resume to the Career Center during Drop-in Hours: Monday-Thursday (10am-3pm) and Friday (10 am-12 pm). A counselor will offer suggestions to make it shine.


Contact the Career Center 
at (951) 827-3631 
for help with:
  • Job search assistance
  • Help with Work-Study job application
  • Drop-In counseling
Contact Financial Aid 
at (951) 827-3878 
for help with:
  • Work-Study eligibility
  • Award adjustments
  • Letter of Clearance appointments
  • Paycheck pick-up

Federal School Code: 001316